Jola Cloud Solutions' Blog

With advances in hosted telephony and increasing demand for compliance-based systems, the call recording market remains buoyant. There are a range of solutions to suit all business types and budgets. Cloud-based call recording has several distinct advantages over on premise alternatives as follows:

It is generally cheaper.

Often businesses don’t need all their extensions monitored and paying by the month per extension is easier and cheaper than installing a server onsite connected to a PBX.

It is more secure.

Any onsite system needs to be firewalled and backed-up, either online or by physically taking backups and locking them in a fireproof safe.

It is more flexible.

Certain professions (lawyers, IFAs) must record their calls and onsite systems tie them to the office. Cloud-based recording means they can work anywhere and still have their calls recorded.

It is more scalable.

Onsite systems need to be physically upgraded whereas a cloud-based system never runs out of capacity.

At the right price, many companies will opt for call recording even if there is no regulatory requirement to do so. It is essential if a company wants to take orders over the phone and is a great tool for training customer support and sales people. 

Of course pricing is important and suppliers that try to extract too much margin from their resellers will lose out because their channel partners will simply not be able to win business at a reasonable margin. However, having the best margin is no good if you don’t win the business. Here are some ways in which your best suppliers will improve your conversion rate with customers and new prospects. 

1. Software tools and automation

Smaller resellers will rarely want to deal directly with carriers and the networks don’t have the capability to properly support more than a handful of super-resellers, distributors and aggregators. This means bespoke pricing (e.g. leased line quotes), orders and support often have to pass through an intermediary. Suppliers that don’t automate these processes with portals and APIs are injecting significant time and potential for error. When responding to a prospect or customer need, speed and accuracy are often key factors in winning the business

2. Competitive analysis and benchmarking

Resellers often don’t have the resource to constantly monitor the market and their rate of order may not be sufficient to give them enough first hand data to shape their proposition and beat the competition. Suppliers with hundreds of reseller partners should be harvesting feedback from their partner network and conducting their own research. The output should be constant price benchmarking and helpful documents lke competition matrices – comparing pricing and features to your main competitors.

3. Pre-sales technical and sales support

Pure wholesalers cannot afford to supply this resource except for the largest bids. Even then you might be disappointed in the quality of sales skills and technical knowledge available to help you answer queries and handle objections on your way to winning an order. Again because of the relative rate of order, your supplier may be able to justify this resource where you may not. You will be able to trust your best suppliers to respond quickly and accurately and often you will involve them, as part of your team, in conference calls and meetings.

According to a recent report by IDC the implementation of Internet of Things (IoT) is growing exponentially due to several simultaneous new developments: leaps in innovation around computing, storage and analytics; falling technology costs; and a sharp jump in mobile device use. They predict that by 2020, there will be 28 billion connected units globally and the market for IoT solutions will top £5.6 trillion. They see growth from the business market outstripping that of the consumer market.

In the channel we are seeing an exponential rise in demand for mobile data SIMs and not only for use in 3G/4G routers, pre-Ethernet connectivity and Ethernet back-up. Mobile data SIMs are being fitted in many gaming machines, vending machines, monitoring devices, sensors and ATMs as standard. Every day manufacturers and service companies are finding new uses for mobile data and as we accelerate towards 5G this is unlikely to slow down.

The challenges

The issue for many is one of management. Unlike FTTC, which is largely unlimited (usually with a fair use policy), mobile broadband is sold with monthly usage allowances and financial penalties for over usage. Pricing is high and there has been no easy management portal until now.

The company that supplies the internet connection to an SME is often the first choice for cloud applications like online backup, 365 and cloud voice. Many SMEs will default to BT even though they may not offer the best and most cost-effective solution. Local IT and Telecoms providers can capture this business and secure future cloud opportunities, by following three simple rules.

Rule 1 – Use the waiters list

If your SME cannot currently get fibre broadband or justify an Ethernet circuit, contact your connectivity partner who can add them to the waiters list. As soon as fibre broadband becomes available, you will be alerted and can contact your customer with the details.

Rule 2 – Monitor movers and shakers

Around 1% of UK SMEs move office every month and half again will open an additional office. There are 5.5m SMEs in the UK so that’s 82,500 opportunities to sell a new connectivity circuit every month. Our most successful Partners have regular (3 to 6-monthly) scheduled reviews with customers where they get wind of early plans for expansion. Also consider regular emails re-enforcing the portfolio of products you can quote for.

Rule 3 – Monitor contract end-dates

The cost of bandwidth is halving every year and BT are very active in re-signing Ethernet and fibre broadband customers to new terms before they come out of contract. Although these new terms look favourable, they are often much more expensive than the new market price. Find out the expiry dates of your customers’ connectivity, make a note in the diary and bring it up at every review. BT are now set up to accept a phone call as a legally binding contract and many SMEs have been caught out by this. Advise your customers not to agree to anything until they have spoken to you.

Companies that possess detailed knowledge about their customers and use it to their profitable advantage are successful. Knowing specifically what buyers want, savvy leaders can build and deliver the precise solutions to meet their needs. They have the knowledge to offer the right products at the right price with the appropriate service wrap. They mirror problems and propose appropriate solutions to create positive buying experiences.

In marketing we look to better understand the needs of our customers to tailor offers to meet these requirements. When our partners look to marketing for help, they are often looking for new prospects to sell new services to. By first analysing their existing base, for what sales like to call ‘low hanging fruit’, partners gain a clearer picture of the required price point and service wrap needed to win the business. It is much easier to sell to an existing customer and once the first deal has gone through, confidence and commitment to the new revenue stream grows. With the right reference sites, partners start to build a pipeline of opportunities from their target profile.

By understanding the changing needs of an existing customer base and evolving to meet future requirements, companies not only protect future revenues, but also increase ARPU and have the knowledge they need to win new business.

As many of you are aware the staff at Jola have all worked together before at Griffin. Griffin was a channel ISP that won multiple awards and was regarded by many as the UK’s leading white label broadband supplier to the channel.

Griffin predicted early on that when internet connectivity became fast enough and reliable enough, that there would be a market for cloud-hosted applications. Griffin invented managed broadband and enabled hundreds of resellers to become virtual ISPs.

Prior to the launch of MOPS (Griffin’s Managed Online Provisioning System), telecoms providers selling internet connectivity did so on a commission basis. As the market converged, they saw suppliers more as competition and needed to take back control of the customer experience. To eliminate the risk and maximise the value of their businesses, they wanted to provide broadband under their own brand. The prospect of becoming an ISP in 5 days was appealing.

Griffin developed MOPS to meet this need and helped the telecommunications channel grow new revenue streams from ADSL, SDSL, ADSL2+, FTTC and leased lines.

Could the same thing be happening with mobile broadband?

4G is widely available in the UK with typical download speeds of around 20Mb/s and theoretical speeds of up to 150Mb/s. We have seen a surge in demand for data-only SIMs in devices other than smart phones. Business users are keen to use 4G to connect devices to the internet, especially in areas where broadband connectivity is slow. The issue for many is one of management. Unlike FTTC, which is largely unlimited (usually with a fair use policy), mobile broadband is sold with monthly usage allowances with financial penalties for overusage. Pricing is high and there has been no easy management portal until now.

At Jola our most successful telephony partners install JolaPhone as their in-house telephony. These partners use the system regularly and are comfortable demonstrating solutions on-site and creating compelling proposals. The team are all familiar with the key benefits of the solution and have no issue sharing their thoughts or even recommending the system to others, whatever their role.

They have a regular stream of opportunities they bid for, with an excellent close rate. Customers get a great deal of comfort from knowing the supplier they trust also uses the system in-house and is well-versed on how to order, install and support it moving forwards.

Common drivers for change are a new location, an internet connectivity upgrade, a need for additional users, a need for new functionality or to save money.

By being a supplier who uses the products they sell, they are already demonstrating the benefits of auto attendant, call handing, music on hold etc. to every client that calls in.

Suppliers will convince themselves that having a member of staff touch every quote and transaction is better for customer service but that may not be how resellers, dealers and end customers see it. Manual processes introduce time and mistakes, plus the cost of them either depresses your margin or makes you uncompetitive.

Also, job satisfaction is low for staff doing repetitive tasks that could be automated. Human intervention is required to manage the exceptions, not standard processes.

The minimum requirement of a portal is to generate quotes and place orders automatically 24/7. The next stage for Jola is always to then get APIs (Application Programming Interfaces) from the networks so that information can be retrieved and orders placed by us automatically. 

From there the self-service portal needs to be developed in two ways; 

1. Software to help Partners differentiate their own proposition.

An example of this is the new breed of dealer portal. An IT or voice supplier can be sat with a customer and as they talk, build an online quote on their laptop or mobile that automatically checks the availability of internet connectivity, sets up new numbers and arranges porting. The system picks up key words and emails a customised, dealer-branded, proposal to the customer. The customer can then review, amend, click to accept the Ts and Cs and the order is placed. Often the first supplier to meet and quote a prospect wins the business and vertically integrated portals facilitate this.

Jola has grown over 24 months to be one of the largest suppliers of mobile SIMs through channel, in the UK. This is primarily due to the growth in demand for mobile data and our unique ability to provide the means for resellers to manage their mobile broadband estates.

Reliability

A mobile signal is usually only unreliable when it is moving. A 3G/4G broadband signal when stationary often delivers a faster and more stable service. In fact, most resellers and their customers would probably prefer to use mobile broadband for everything if it weren’t for two things; cost and risk.

Management

Once a SIM is installed in a device (handset, laptop or vending machine) the user is often blind to usage until they get a warning or a bill. They usually don’t want a device to stop working once the SIM has reached its allowance, equally they don’t want the shock of enormous out of bundle charges. Jola is successful because we offer great rates and a management portal that allows resellers and their end users to activate, SIM-swop, monitor usage, cease or bar SIMs. We also have a unique overage protection facility to protect customers from bill shock.

Demand

Research shows that when companies are thinking about upgrading their internal communications, 48% seek advice from their local suppliers and 55% research the internet. Some suppliers are happy to give advice but then either leave it at that or simply refer a company they know. By also supplying the telephony, they have an additional monthly revenue stream and a new service to support.

Simplicity

Around 10% of SMEs are using VoIP (Voice over IP) but it is the fastest growing communications product in the UK. There is no equipment on-site except the handsets, which are often included in the rental. 

Recurring revenue

Hosted telephony seats are pay per month and offer a lucrative recurring revenue stream especially when bundled with additional IT services.