Jola Cloud Solutions' Blog

Habits of good entrepreneurial leaders

Having a great idea and assembling a team to bring it to life is the first step in creating a successful business venture. When money is tight and start-up fundraising is required, stress levels are high. If the visions of success don’t happen like you thought, it may be useful to review good leadership qualities to help steer you through.

Communication

Link the business plan and targets to departmental targets and KPIs and report on them regularly to involve every member of the team. A shared vision, clear targets, objectives and measurements highlights how every action from every member of the team contributes to the overall plan.

Delegation

Delegating tasks to the appropriate departments is important as your business grows. Find out what each team member enjoys doing most. Chances are if they find that task more enjoyable, they are more likely to put more thought and effort behind it. This will not only prove to your team that you trust and believe in them, but will also free up your time to focus on the tasks that cannot be delegated.

Who are Jola Cloud Solutions?

Jola is a supplier of internet connectivity and hosted telephony solutions to UK SMEs via trusted partners. Jola works with UK IT support companies as well as business telecommunication providers to meet the specific IT and telephony requirements of their customers.

Networks

Jola has access to all the major leased line networks and has developed an easy quoting and ordering tool. Jola Partners simply enter a postcode to see exactly what connectivity is available and at what cost from multiple carriers in minutes. They are able to send quotes to their customers and place orders for all Jola products in one single ordering tool.

Hosted telephony

Hosted telephony has made some call features more affordable for SMEs and comes with an array of new ones such as the ability to integrate with common desktop software.

There is an amazing selection of smartphones on the market and finding the right one to meet business requirements is not always straightforward. If you need a high-end camera, you may consider the iPhone 6s Plus, or if you are trying to be more productive away from the office, the Samsung Galaxy Note 5 could work better for you. If you are looking for an affordable phone you can use at work and at home with the kids, Moto G is a good pick.

If you’ve been waiting for the Galaxy S7 and S7 Edge you shouldn’t be disappointed. Both phones feature dramatically improved dual pixel cameras for faster autofocus and better low-light pics and they have water-resistant designs.

If you have customers looking to upgrade their ADSL circuits to faster, more reliable fibre broadband and fibre Ethernet and you do not operate your own network, you may be looking for a partnership.

If so, how do you decide the best company to partner with? We have put a few questions together to help you decide.

1 – Do you want to manage the billing?

If so, you need to look for a reseller scheme, where you can set your own pricing and bill your own end users. If you don’t have your own billing platform or prefer not to take the risk on 36 month contracts, a dealer programme might be more appropriate for you. Most reputable suppliers will be upfront with you about their costs and will split the margin with you 50/50. If you go down the dealer route then look for a Partner that has a HMRC approved self-billing system. This guarantees regular payments and avoids the need for you to raise invoices for every penny of commission owed to you.

Online Checkers

To get a definitive answer to the question what broadband speed is available, there are several web-sites you may need to check in with. The definitive guide to if BT Fibre is available is www.openreach.co.uk (after all these are the guys actually building the network and installing the service). If you don’t have a BT phone number this site will work with just an address however it won’t tell you what speeds are available or, if fibre is not available now, when it might be. It also won’t tell you if you are in a Market A or B (until recently Market 1,2 &3) exchange area. This information can be found at www.samknows.com and it matters because BT charge more where they don’t have any competition and this affects prices from their resellers too. Samknows will also list all the carriers operating from your local exchange but it cannot tell you if you can get fibre broadband because it only goes to exchange level, not cabinet level. There will be hundreds of cabinets attached to every exchange and not all of them will have been enabled for fibre broadband.

The combination of smartphones with VoIP technology has changed the landscape of business communications. Desk phones were seen as critical for business until recently with the rise in popularity of cloud hosted telephony, allowing you to use your mobile as a desk phone. Will smart phone apps replace desk phones eventually? I am not sure.

Better business communications at lower costs

Cloud voice offers better functionality than traditional on premise phone systems, at a fraction of the cost, available on monthly contracts per extension. With a reliable internet connection, a phone line and a cloud-hosted package, you get access to features such as voicemail to email, call re-dial, DND, call pickup, hunt groups, SIP port, disaster recovery, hot-desking, call waiting and music on hold. Some packages also include the latest VoIP desk phones and come with inclusive standard UK and mobile minutes. Add-ons such as call recording are also available at a few pounds per month extra.

Websites tend to be a focus when you are starting up your business and often over time, the company website gets forgotten. Does any of this sound familiar?

1 – You are busy

You work long hours managing your core business and updating your website doesn’t come close to being a priority. The website was put together for the launch and there is no dedicated resource to manage it. Your team is busy supporting you and your customers and with no one person looking after the website, it doesn’t get updated.

Why do you need to improve your internal call handling?

According to a recent American Express survey, 78% of customers have terminated a purchase they were going to make because of poor customer service. 96% of customers won’t report bad service, choosing to buy from someone else instead. On average loyal customers are worth up to 10 times their original purchase and a key factor in keeping a customer loyal is their satisfaction when they contact you. These statistics raise the important of effective call handling to help retain and build loyal customers. With this in mind we have compiled 5 ways to improve business call handling as follows:

1. Set a target for answering calls – of course it would be easy to answer all calls within two rings just by hiring more staff but this is probably not commercially feasible. The industry standard target for business to business call centres is 80% of calls answered within 20 seconds with the best performing above 90%. Balance what your customers expect against what is affordable and make sure everyone understands these targets.

Buying a telephone system used to be a headache for businesses that needed more functionality, expected to grow or had spikes in demand.

Higher specification systems that could do things like CRM integration, call recording, advanced statistics, intelligent call routing and advanced call handling were designed for large Enterprises and came with a large Enterprise price tag. For growing or seasonal organisations the dilemma was also what size of system to go for. Do they pay through the nose for a system now that will accommodate their needs during peaks in demand (e.g. Christmas) or for the number of staff they might have in 12 months time? Or do they go through the disruption and expense of upgrading nearer the time? What if they had to scale back, move office or simply didn’t grow as quickly as they had anticipated? Then they were stuck with an overhead they just didn’t need and probably couldn't afford. Also SMEs want to spend their capital on acquiring and growing customers, not on infrastructure. What if there were a reliable alternative where they could get everything they needed CAPEX-free and only pay for what they use? Now there is.